A system of records is defined by the Privacy Act of 1974 as a group of any records under the control of any agency from which information is retrieved by the name of an individual or by some identifying number, symbol, or other identifying particular assigned to the individual. Rules exempting systems of records from certain Privacy Act requirements are in 29 C.F.R. 102.119(h)-(p).
By federal law and regulation, privacy issues and protections must be considered for information technology systems that contain personally identifiable information. To fulfill these legal and regulatory obligations, NLRB uses the Privacy Impact Assessment (PIA).
By conducting PIAs, the NLRB ensures that:
- The information collected is used only for the intended purpose.
- The information is timely and accurate.
- The information is protected according to applicable laws and regulations while in the NRLB’s possession.
- The impact of the information systems on individual privacy is fully addressed.
- The public is aware of the information that NLRB collects and how the information is used.
Exemptions to the Privacy Act
Listed below are the citations and links to the final rules published in the Federal Register that promulgate each Privacy Act exemption claimed.
Privacy Act implementation rules
§102.119 Privacy Act Regulations: notification as to whether a system of records contains records pertaining to requesting individuals; requests for access to records, amendment of requests; fees for document duplication; files and records exempted from certain Privacy Act requirements.
Publicly available agency privacy policies
Instructions for submitting a Privacy Act request
The Privacy Act permits an individual to gain access to records or any information pertaining to that individual which is contained in a system of records, subject to certain limitations and exemptions. Procedures for requesting access to records under the Privacy Act can be found at 29 C.F.R. 119(a), (b), (c), and (d).
Contact information for submitting a question or complaint
Contact information for the Senior Agency Official for Privacy (SAOP)